When you move office, the process can become rather involved. That is why you need to make sure that you choose a removal company that understands all the intricacies involved in this type of move. You also need to prepare for the move and make sure that you begin the process well in advance of the move date. By taking this type of initiative, you will make any corporate move an easier undertaking.
Outline an Office Relocation Plan
What you will need to do first is to outline an office relocation plan that specifies who is responsible for each part of the moving task. You will also need to contact corporate movers in Melbourne to get a better idea of what you will need to do.
By creating an outline for each step of a corporate relocation, you can make sure that each task is completed in the required time. By following this type of plan, you can minimise the loss of productivity or downtime.
To begin the process, designate a person who will be the primary individual in charge of the move. You can call this person the coordinator for the removal. The person you select should be great at organisation and should have the right type of authority to represent your corporation and make decisions quickly about the removal process.
Next, you need to choose the removal project team. The coordinator of your office removal will serve as the team leader. He or she and the team will create the relocation outline and plan. After you have made a selection of individuals, your will need to determine the move date. Other dates of importance include the lease signing date, the date for the office build-out, and the completion date for the office move.
Estimate the Amount You Will Spend
It is also important at this point to estimate how much you will need to spend for your office relocation. You will need to review the figures periodically to make sure that you stay within the confines of your budget.
The project plan that is created should be bespoke or customised for your relocation. Therefore, you need to make sure that it details all the specifics for your office move. It may help to build the plan on an Excel spreadsheet and list the tasks that need to be completed before and during the move. Also, the sheet should outline who will be responsible for the different tasks and when each task should be finalised.
During the time that you are planning an office move, you will also need to inform your employees of the upcoming relocation. Make sure that you keep your staff informed during the entire process through e-mail postings or in company meetings. You may also think about creating a relocation FAQ on your company’s website.